Transportation Management Assistant

We are seeking a highly organized and proactive Transportation Management Assistant to support our Transportation team. This role is instrumental in ensuring operational continuity through administrative support, delivery coordination, reporting, and workforce documentation. The ideal candidate has strong attention to detail, enjoys working behind the scenes to keep operations running smoothly with opportunities to use creativity, and thrives in a fast-paced environment.

Benefits for Harbor Team Members include paid vacation, sick, personal and holidays, medical, dental, vision, and life insurance, 401(k) retirement plan with a generous employer match and Employee Assistance Program.

Shift: Monday – Friday 8:30am – 5pm

Starting Pay Rate: $26.00 per hour to $30.00 per hour

Track deliveries and communicate service issues.

• Collaborate with the transportation team, sales, and other departments to support customers and drivers.
• Complete driver check-in at route return, including handheld/scanner issues, product returns, and paperwork.
• Troubleshoot delivery handheld devices and maintain related repair records.
• Manage backhaul scheduling and communicate with vendors and drivers.
• Route delivery schedules once per week and provide relief routing as needed.
• Reporting and Record Keeping
• Maintain reporting for accuracy, productivity, and maintenance.
• Coordinate between supervisors and drivers to submit expense reports.
• Maintain new-hire files.
• Fleet fuel/tax reporting, licensing, and insurance to comply with various government agencies.
• General Support
• Assist with communication handoff between delivery and night shipping.
• Support delivery leadership.
• Provide backup support for other admin roles or special projects as needed.
• All other duties as assigned.

• 2+ years of administrative or operations support experience in a distribution or logistics environment
• Working knowledge of warehouse or distribution systems preferred (e.g., WMS, AS400)

• Proficient in Microsoft Office Suite (Excel, Outlook, Word)
• Ability to work independently with minimal supervision
• Ability to develop reports is a plus.

• Strong organizational, communication, and time-management skills
• Must be detail-oriented and able to manage multiple tasks simultaneously
• Familiar with food service operations a plus
• Flexibility to work weekends, holidays, and overtime as needed
• Must be a team player with a positive attitude and strong work ethic.

Work Environment:

• Fast-paced distribution environment
• Supportive, team-oriented environment

Equal Employment Opportunity Employer M/F/Vets/Disabled